SPTA MINUTES OF EXECUTIVE COMMITTEE MEETING
Held Tuesday 12th May 2021 at 7.30pm
Attendance
Adrian Clarkson, Kate Bastone, Kim Barker, Michelle
Vennelle
Topics for Discussion
Branding & Flyers
Have received 6 options from Kiodo designs. All in agreement option 2 with
white background the preferred option.
Kate to follow up with a few queries.
How will it look on glasses? Change ball colour to yellow? Possible add
racquet?
Flyer – an adaptable format/template we can use to send out news and info etc
is preferred. Ability to use it on social media, as well as print media.
Inviting new clubs to join SPTA
Discussed inviting extra clubs to be added to SPTA to encourage more growth
in tennis. No feedback or objections from other clubs has been sent across
since last meeting. Suggested clubs to
approach – Balnarring, Somers, Mt Martha & Mornington. Letter to be drafted
welcoming them.
Monday night mixed capacity
Capacity of 6 – 8 courts at Rye, Red Hill and Sorrento is enough with
current demand Suggested using Main Ridge as overflow for Boneo. Would involve
an additional text from Heather to let players now which sections have been
allocated to overflow venue.
SPTA Championships
Discussed trying a small tournament. Agreed starting small was best for the
first one. A Twilight start of 3pm? To allow for maximum number of matches.
Weekend after Cup weekend 5th, 6th & 7th
November. Competitors enter as pairs or individually if no partner available
and will be matched up with other individuals. Entry price $10p/p or $20 per
pair. Formats – doubles only Mens category and Womens category (Mixed to be
decided) Speak to Nathan and TV to get help with structure. Upgrade our website
(if possible) to take online bookings only inc registration and payments.
Entries to open 1st August to allow for promotion during Winter
season. Entries close by 10th October.
BYO drinks and BBQ on offer.
Trophies / Glasses
Kim gave a list of current stock and future requirements.
Enough Pennants for this winter season
Glasses Mens Beer Stern have
16, need 16 plus spares to this winter
Ladies Wine
glasses have 42, need 12
Runner up
Scotch glass have 24 need 28. (also 3 old runner up glasses)
Kim and Adrian to investigate other alternatives and
suppliers to see if we can find any cheaper options.
Thursday Night Ladies Beginner section
Michelle proposed the idea of a beginner section for ladies run in a similar format to Monday nights. A casual comp for new players to get a taste of competition without having to commit to a permanent team. Run on a Thursday night at a venue that already has some comp playing. Starting at 7pm to allow for assistance from current players. Kim to give a report of possible venues. Michelle to contact clubs and coaches with info.
SPTA
Minutes OF FORUM/MEETING
Tuesday 12th November 2019, 7.30pm
Attendance – Delegates from Boneo, Sorrento, Dromana, Main Ridge, Rye, RedHill, Rosebud & Mt Martha. Nathan & Mike from Tennis Victoria
Apologies – St Andrews & Shoreham
General Business
The night commenced with and Address by Tennis Victoria regarding their Open court sessions program followed by on court demo / activity
Question & Answer on Open court Program
SPTA asked whether we can run the program collaboratively as a region to keep up the energy the program requires to be successful. Each club interested in being part of the program needs to register with Tennis Victoria.
The suggestion was to get an idea of when each club wants to run their sessions – what day & time – so not as to poach participants from each other. Also to rotate the sessions between the interested clubs so that each club doesn’t need to host something each week.
Topics for Discussion
Changes to summer season due to lighting issues – SPTA need to find out how many courts we have available with adequate and safe lighting to work out how to run the competition next season and if those clubs with lighting are willing to let other clubs without lights use their facilities.
Round robin short season over summer – Response was that many people are away for it to run successfully and that at club level social tennis be played over summer with invitations sent to all clubs to invite any players to come along.
Changes to format for Mixed competition – Heather from Rye explained the program they’re currently running at their club and whether that format could be used by the association as the format for Mixed tennis next season, using a round robin, ability based schedule. Mt Martha explained how their mixed tennis program works in this way. Each club would take it in turns to host.
Inclusion of other clubs on the Peninsula to SPTA – Suggestion to invite clubs currently outside the Southern Peninsula to become part of the association. Invitation to be extended to Mt Martha, Balnarring, Somers & Bittern. Anticipate any changes would not start until winter season 2020.
Use of “Team App” as communication – discussion on Use of team App to notify of washouts, venue changes etc. Noted it is use by PTA for juniors and works well. Aim to have set up for the start of the new season.
Costs of SPTA – revenue ideas – Michelle notified everyone that SPTA is currently covering costs with the current charges to clubs & teams. It was suggested that fines for forfeits be re-introduced, but not everyone was happy with that. Possibility of increasing team registrations to $35 to be inline with PTA team registrations.
To Do List – Action by –
Date for next meeting – to be confirmed