{"id":35599,"date":"2023-12-02T04:52:27","date_gmt":"2023-12-01T17:52:27","guid":{"rendered":"https:\/\/www.tennis.com.au\/vic\/?page_id=35599"},"modified":"2024-11-13T16:16:07","modified_gmt":"2024-11-13T05:16:07","slug":"operations","status":"publish","type":"page","link":"https:\/\/www.tennis.com.au\/vic\/learnandserve\/operations","title":{"rendered":"Governance &amp; Operations"},"content":{"rendered":"<h3><strong>Governance<\/strong><\/h3>\n<p><span style=\"color: #000000\">Know your committee members&#8217; obligations and how to deal with various issues that arise.<\/span><\/p>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Running an incorporated association<\/strong><strong><br \/>\n<\/strong><\/summary>\n<div>\n<p style=\"padding-left: 40px\"><span style=\"color: #000000\">In Victoria, a club or community group that operates as a not-for-profit can be registered as an incorporated association.<\/span><\/p>\n<p style=\"padding-left: 40px\"><span style=\"color: #000000\">Becoming an incorporated association means that the members have decided to give their organisation a formal legal structure. This also means that the club or community group becomes a \u2018legal person\u2019, which is a legal entity that stays the same even if its members change.<\/span><\/p>\n<p style=\"padding-left: 40px\"><span style=\"color: #000000\">Under the\u00a0<em>Associations Incorporation Reform Act 2012<\/em>\u00a0(the Act), Victorian incorporated associations must register with <\/span><a href=\"https:\/\/www.consumer.vic.gov.au\/clubs-and-fundraising\/incorporated-associations\" target=\"_blank\" rel=\"noopener noreferrer\">Consumer Affairs Victoria<\/a>.<\/p>\n<p style=\"padding-left: 40px\"><span style=\"color: #000000\">For more information on becoming an incorporated association, the rules and annual reporting requirements and more, head to the <\/span><a href=\"https:\/\/www.consumer.vic.gov.au\/clubs-and-fundraising\/incorporated-associations\" target=\"_blank\" rel=\"noopener noreferrer\">Consumer Affairs Victoria<\/a> <span style=\"color: #000000\">website.<\/span><\/p>\n<p style=\"padding-left: 40px\"><strong><span style=\"color: #000000\">Justice Connect<\/span><\/strong><\/p>\n<p style=\"padding-left: 40px\"><span style=\"color: #000000\">Head to <\/span><a href=\"https:\/\/www.nfplaw.org.au\/free-resources\/getting-started\/incorporation\" target=\"_blank\" rel=\"noopener noreferrer\">Justice Connect<\/a><span style=\"color: #000000\">&#8211; a national legal service, offering free and affordable legal support for not-for-profit organisations &#8211; to find out what\u2019s involved in governing your not-for-profit organisation in compliance with the law, from setting up your rules, to holding meetings. Some free resources include:<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.nfplaw.org.au\/free-resources\/how-to-set-up-your-organisation\" target=\"_blank\" rel=\"noopener noreferrer\">How to set up your organisation (incorporated association)<\/a><\/li>\n<li><a href=\"https:\/\/www.nfplaw.org.au\/free-resources\/changing-or-ending\" target=\"_blank\" rel=\"noopener noreferrer\">Changing or ending your organisation<\/a><\/li>\n<li><a href=\"https:\/\/www.nfplaw.org.au\/free-resources\/important-agreements\" target=\"_blank\" rel=\"noopener noreferrer\">Entering into Contracts<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Tennis Australia National Insurance Program<\/strong><\/summary>\n<div>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">As part of your affiliation with Tennis Victoria, you will be covered under the\u00a0<\/span><a href=\"http:\/\/au.marsh.com\/sport\/tennis-australia\/clubs.html\">Tennis Australia National Insurance Program<\/a>.<\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\"><span style=\"color: #0a6dff\"><strong>Insurance Coverage<\/strong><\/span><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><span style=\"color: #000000\">Public Liability and Professional Indemnity Insurance<\/span><\/li>\n<li><span style=\"color: #000000\">Management Liability Insurance<\/span><\/li>\n<li><span style=\"color: #000000\">Personal Injury Insurance^<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\"><em>^Restricted Associate Affiliates cannot be provided with Public Liability or Director &amp; Officers insurance under the Tennis Australia National Insurance Program<\/em><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Certificate of Currency<\/strong><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">A Certificate of Currency is the legal document that demonstrates you have Public and Products Liability Insurance.<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">A copy of your <a href=\"https:\/\/secure-pacific.marsh.com\/forms\/au\/sch\/coc\/tennis-australia?_gl=1*pfztou*_ga*NDQ2MzE2OTA0LjE2OTU3NjUxOTU.*_ga_2MDLF9GJ39*MTcwMTUwMTAzMS4xMC4xLjE3MDE1MDEwNjkuMjIuMC4w\" target=\"_blank\" rel=\"noopener\">Certificate of Currency<\/a> is available for download via the <a href=\"https:\/\/secure-pacific.marsh.com\/forms\/au\/sch\/coc\/tennis-australia?_gl=1*pfztou*_ga*NDQ2MzE2OTA0LjE2OTU3NjUxOTU.*_ga_2MDLF9GJ39*MTcwMTUwMTAzMS4xMC4xLjE3MDE1MDEwNjkuMjIuMC4w\" target=\"_blank\" rel=\"noopener\">Marsh Insurance website.<\/a><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">If you don\u2019t know what your Tennis Australia Affiliation Code is, please contact your\u00a0<\/span><a href=\"https:\/\/www.tennis.com.au\/vic\/about\/staff\">Tennis Development Officer<\/a>.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Tennis Australia National Policies &amp; Guidelines<br \/>\n<\/strong><\/summary>\n<div>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Tennis Australia National Policies<\/strong><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Affiliates of Tennis Victoria are bound by, and must comply with, the <\/span><a href=\"https:\/\/www.tennis.com.au\/about-tennis-australia\/reports-and-policies\/policies\" target=\"_blank\" rel=\"noopener\">Tennis Australia National Policies<\/a><span style=\"color: #000000\">, including but not limited to the; Member Protection Policy,\u00a0Safeguarding Children Code of Conduct,\u00a0Disciplinary Policy,\u00a0Privacy Policy &amp; more. <\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Affiliates, and\u00a0all players, coaches, parents\/guardians and spectators participating in or attending a Tournament or Competitive Play Event in Australia are also bound by<\/span>\u00a0<span style=\"color: #000000\"><a href=\"https:\/\/www.tennis.com.au\/competitiveplay\/regulations\" target=\"_blank\" rel=\"noopener noreferrer\">Tennis Australia\u2019s Competitive Play Regulations<\/a>.\u00a0<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Affiliates are encouraged to formally adopt these policies annually, and distribute these amongst your players, parents, and anyone else involved in your tennis activities.<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Tennis Australia Guides<\/strong><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Further to the\u00a0<a href=\"https:\/\/www.tennis.com.au\/about-tennis-australia\/reports-and-policies\/policies\" target=\"_blank\" rel=\"noopener\">Tennis Australia National Policies<\/a>, a number of guides have been developed by Tennis Australia to equip you with the foundational knowledge and confidence to help your club and coaches connect with different segments of the community<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/files\/2021\/01\/TA-Transgender-Inclusion-Guidelines-1.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Transgender Inclusion Guidelines\u00a0<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Developing your own Policies &amp; Risk Management at your club\u00a0<\/strong><strong><br \/>\n<\/strong><\/summary>\n<div>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Some\u00a0clubs, associations, coaches, and other tennis providers, may wish to develop their own guidelines policies specific to their needs. The following templates and resources will assist as a starting point.<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000\">Head to <a href=\"https:\/\/www.playbytherules.net.au\/resources\/templates\" target=\"_blank\" rel=\"noopener\">Play by the Rules<\/a> and check out their tips for identifying and drafting basic policies and guidelines that every club should have.<\/span><\/li>\n<li><a href=\"https:\/\/www.clubhelp.org.au\/club-resources#res4874\" target=\"_blank\" rel=\"noopener\">Club Help<\/a>\u00a0<span style=\"color: #000000\">also\u00a0provide a suite of resources and templates that you can download and make your own.<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Gender Equity Templates<\/strong><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/gender-equity-policy\" target=\"_blank\" rel=\"noopener noreferrer\">Gender Equity Policy Template<\/a><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/gender-equity-policy-implementation\" target=\"_blank\" rel=\"noopener noreferrer\">Gender Equity Policy Implementation and Communication Plan Template<\/a><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/gender-equity-strategy\" target=\"_blank\" rel=\"noopener noreferrer\">Gender Equity Strategy Template<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li style=\"list-style-type: none\"><\/li>\n<li style=\"list-style-type: none\"><span style=\"color: #0a6dff\"><strong>Additional Resources<\/strong><\/span>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.clubhelp.org.au\/club-management\/governance\/risk-management\" target=\"_blank\" rel=\"noopener noreferrer\">Risk Management<\/a><span style=\"color: #000000\"> &#8211; Provide a safe environment. Look through ClubHelp&#8217;s suggestions for identifying, analysing and controlling potential risks affecting your club.<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/files\/2020\/06\/Conflict-of-Interest.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Conflict of Interest<\/a> <span style=\"color: #000000\">&#8211; Learn from examples. Look through our fact sheet to learn from common examples of conflicts of interest and the steps clubs can take to manage them.<\/span><\/li>\n<li><a href=\"https:\/\/sma.org.au\/resources\/policies-and-guidelines\/medical-emergency-plannning-guide\/\" target=\"_blank\" rel=\"noopener noreferrer\">Medical Emergency Planning Guide<\/a> &#8211; <span style=\"color: #000000\">Save lives. Read Sports Medicine Australia&#8217;s resources to learn how your club can create an effective and straightforward Medical Emergency Plan.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Safeguarding Children<\/strong><\/summary>\n<div>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.tennis.com.au\/about-tennis-australia\/reports-and-policies\/policies\" target=\"_blank\" rel=\"noopener noreferrer\">Tennis Australia National Policies<\/a><span style=\"color: #000000\"> &#8211; Check out all of Tennis Australia&#8217;s National Policies, including the Member Protection Policy and Safeguarding Children Code of Conduct<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/information-for-clubs-associations\" target=\"_blank\" rel=\"noopener noreferrer\">Safeguarding Children Resources<\/a> &#8211; <span style=\"color: #000000\">Keep kids safe. Look through Tennis Australia&#8217;s resource kit on safeguarding children at your club.<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/files\/2023\/05\/TVIC_WWCC-Register-Template_2023-24.xlsx\">Working With Children Check Record Keeping Sheet<\/a><br \/>\n<strong>Digital Working With Children Checks<br \/>\n<\/strong>You can now store your WWCC in digital format on the Service Victoria app. Follow this <a href=\"https:\/\/service.vic.gov.au\/find-services\/digital-wallet\/working-with-children-check-digital-card\">link<\/a> for more information on how to download your digital card.<\/li>\n<li><a href=\"https:\/\/www.playbytherules.net.au\/let-kids-be-kids\" target=\"_blank\" rel=\"noopener noreferrer\">Let Kids be Kids<\/a> &#8211; <span style=\"color: #000000\">Stamp out poor sideline behaviour. Read through Play By The Rules&#8217; course and resource pack for advice on how to to maintain a safe environment at your club.<\/span><\/li>\n<li>Play Safe Victoria Newsletter &#8211; Tennis Victoria produces a Safeguarding Newsletter to support affiliates.\n<ul>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/playsafevictorianewslettered1\" target=\"_blank\" rel=\"noopener\">Edition 1 November 2024<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Financial Viability &#8211; Funding &amp; Grants<\/strong><\/summary>\n<div>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><span style=\"color: #000000\"><span style=\"color: #000000\"><a href=\"https:\/\/www.tennis.com.au\/vic\/learnandserve\/learnandserve-calendar\" target=\"_blank\" rel=\"noopener\">Grants Calendar<\/a> &#8211;<\/span> Check out our Learn &amp; Serve Calendar which has a list of current grants on offer for your club or association<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/files\/2020\/06\/Grant-Writing-Tips.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Grant Writing Tips<\/a>\u00a0<span style=\"color: #000000\">-Be organised. Read through our tips on how to put a plan in place before starting your grant application.<\/span><\/li>\n<li><a href=\"https:\/\/www.clubhelp.org.au\/club-finances\/grants\" target=\"_blank\" rel=\"noopener noreferrer\">Gaining Grants<\/a>\u00a0<span style=\"color: #000000\">\u2013 Increase your chances for success. Read through ClubHelp\u2019s advice for finding, writing and applying for the right grants.<\/span><\/li>\n<li>&#x1f3a5;<a href=\"https:\/\/www.youtube.com\/watch?v=_HXwsfgr8I8&amp;list=PLyDUDWtW5LAb_ImRZpf-cOAwzkxqY8d5r&amp;index=5\" target=\"_blank\" rel=\"noopener\">\u00a0The Grants Guy<\/a>\u00a0<span style=\"color: #000000\">&#8211; Hear the latest tips &amp; recommendations from Keith The Grants Guy to help your next grant application<\/span><\/li>\n<li><a href=\"#strategicplanning\">Strategic Planning<\/a> <span style=\"color: #000000\">&#8211; Need a Strategic Plan for an upcoming grant application? Find out more about<\/span> <a href=\"#strategicplanning\">Tennis Victoria&#8217;s Strategic Planning Service<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Additional Resources<\/strong><\/summary>\n<div>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/goodsports.com.au\/\" target=\"_blank\" rel=\"noopener noreferrer\">How to become a Good Sport<\/a><span style=\"color: #000000\">&#8211; Be responsible. Learn about being an accredited Good Sports club to ensure you comply with state liquor laws and serve alcohol responsibly.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<h3><strong>Committee Management<\/strong><\/h3>\n<p><span style=\"color: #000000\">Committee management is critical to running tennis at the local level and it is important to have a clear understanding of roles and responsibilities on your committee.<\/span><\/p>\n<p><span style=\"color: #000000\">As part of supporting the broader Victorian tennis community, we offer a number of Tennis Leadership Programs throughout the year to empower each and every volunteer and administrator to succeed.<br \/>\n<\/span><\/p>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Volunteer Management<\/strong><\/summary>\n<div>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/files\/2023\/10\/Recruiting-and-Retaining-Volunteers-1.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Recruiting &amp; Retaining Volunteers<\/a>\u00a0<span style=\"color: #001f3d\">\u2013 Recruit and retain volunteers that reflect the culture of your club. Read through our guideline for finding volunteers that share your club\u2019s values.<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/recognition\">Recognition Program<\/a> &#8211; The Tennis Victoria Recognition Program is our way of thanking the Victorian tennis community for their dedication to the sport.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Committee Roles &amp; Responsibilities<\/strong><\/summary>\n<div>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/bounce.tennis.com.au\/course\/view.php?id=422&amp;section=1\">Committee Structures, Roles &amp; Templates<\/a> <span style=\"color: #000000\">&#8211; Head to <a style=\"color: #000000\" href=\"https:\/\/bounce.tennis.com.au\/totara\/dashboard\/index.php\" target=\"_blank\" rel=\"noopener\">Bounce<\/a> to complete a series of e-learning modules and check out the resources developed specifically for tennis committees<\/span><\/li>\n<li><a href=\"https:\/\/issuu.com\/ourcommunity.com.au\/docs\/damn_good_advice_for_treasurers_201\" target=\"_blank\" rel=\"noopener noreferrer\">Damn Good Advice for Treasurers<\/a>\u00a0<span style=\"color: #001f3d\">\u2013\u00a0<span style=\"color: #000000\">Know the questions your club\u2019s treasurer should ask. Read through the guide developed by Our Community and Commonwealth Bank to learn about keeping tabs on your club\u2019s assets.<\/span><\/span><\/li>\n<li><a href=\"#strategicplanning\">Strategic Planning<\/a> <span style=\"color: #000000\">&#8211; A Strategic Plan can assist the community and provide direction with clearly defined roles and responsibilities for members. Find out more about<\/span> <a href=\"#strategicplanning\">Tennis Victoria&#8217;s Strategic Planning Service<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Tennis Leadership Programs<\/strong><\/summary>\n<div>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>\n<div><a href=\"https:\/\/www.tennis.com.au\/vic\/womenleadersintennis\">Women Leaders in Tennis<\/a>\u00a0<span style=\"color: #000000\">\u2013\u00a0The Women Leaders in Tennis program aims to increase the participation of women in community leadership positions.<\/span><\/div>\n<\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/community-leadership\/learn-2-lead\" target=\"_blank\" rel=\"noopener\">Learn 2 Lead<\/a> &#8211;<span style=\"color: #000000\">\u00a0Tennis Australia\u2019s Learn 2 Lead youth leadership program aims to equip young women and gender diverse young people aged 14-18 with leadership skills and confidence to lead change in their local tennis communities.<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/future-leaders\">Future Leaders<\/a> <span style=\"color: #000000\">&#8211; Tennis Victoria\u2019s Future Leaders Program enables our next generation of volunteers to work closely with our local tennis clubs in creating welcoming environments on and off the tennis court.<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/community\/leadership-programs\/play-it-forward\">Play It Forward<\/a> <span style=\"color: #000000\">&#8211; Play It Forward or Youth Advisory Council (YAC) is a group of Tennis Victoria Youth Program participants who act in an advisory capacity to Tennis Victoria (TV).<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<h3><strong>Coaching Services\u00a0<\/strong><\/h3>\n<p><span style=\"color: #000000\">Effectively manage the coaching services at your venue, and learn how best to foster a win-win relationship between your club and your coach.<\/span><\/p>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Coaching Services<\/strong><\/summary>\n<div>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/files\/2023\/10\/Guide-to-managing-coaching-services.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Coaching Services Guide<\/a>\u00a0<span style=\"color: #000000\">\u2013 Effectively manage coaching services at your club. Read our guide to tender, appoint, manage and retain coaches.<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/club-coach-relationships\" target=\"_blank\" rel=\"noopener noreferrer\">Club-Coach Relationships<\/a>\u00a0<span style=\"color: #000000\">\u2013 Create and continue strong club-coach relationships. We\u2019ve outlined how to achieve common goals in win-win working relationships.<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/coach-candidate-interview-guide\" target=\"_blank\" rel=\"noopener noreferrer\">Interviewing Coaching Candidates<\/a>\u00a0<span style=\"color: #000000\">\u2013 Choose a coach that\u2019s best suited to your club. We\u2019ve suggested an interview format and questions for finding the right coach.<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/access-club-coach-agreement\" target=\"_blank\" rel=\"noopener noreferrer\">Club Coach Agreement\u00a0<\/a><span style=\"color: #000000\">\u2013 Set clear roles and responsibilities in the interest of both the club and coach. Refer to our Club Coach agreement template for ideas.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<h3><strong>Creating a safe, welcoming &amp; inclusive culture<\/strong><\/h3>\n<p><span style=\"color: #000000\">Creating a welcoming culture will not only support you to engage new people but also retain people at your club.<\/span><\/p>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Engaging with diverse communities<\/strong><\/summary>\n<div>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/reflecting-our-communities\" target=\"_blank\" rel=\"noopener noreferrer\">Reflecting our diverse communities<\/a>\u00a0<span style=\"color: #001f3d\">\u2013 5 Steps to Getting Started<\/span><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/files\/2021\/01\/TA-First-Nations-Engagement-Guide.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">First Nations Engagement Guide<\/a><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/wp-content\/uploads\/2023\/06\/TA-LGBTQ-Engagement-Guide-1.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">LGBTQI+ Engagement Guide<\/a><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/files\/2020\/12\/ta_chinese_engagement_guide-1.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Chinese Engagement Guide<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>First Nations<\/strong><\/summary>\n<div>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/files\/2021\/01\/TA-First-Nations-Engagement-Guide.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">First Nations Engagement Guide<\/a><\/li>\n<li><a href=\"https:\/\/www.firstpeoplesrelations.vic.gov.au\/welcome-country-and-acknowledgement-traditional-owners\" target=\"_blank\" rel=\"noopener noreferrer\">Welcome to Country and Acknowledgement of Traditional Owners<\/a>\u00a0<span style=\"color: #000000\">\u2013 Find out if you should do a Welcome to Country or Acknowledgement of Traditional Owners for your event.<\/span><\/li>\n<li>\u00a0<a href=\"https:\/\/achris.vic.gov.au\/weave\/wca.html\" target=\"_blank\" rel=\"noopener\">Welcome to Country and Acknowledgement Maps<\/a> <span style=\"color: #000000\">&#8211;\u00a0 This map allows you to find out who the formally recognised Traditional Owners are for an area.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Gender Equity at your venue<\/strong><\/summary>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">To assist clubs in creating safe, welcoming and inclusive clubs Tennis Australia is currently in the process of developing a gender equity in clubs.\u00a0It will be released early 2024 and can be implemented independently or with the support from Tennis Victoria staff, and will be accessed via our Tennis Australia platforms.<\/span><\/p>\n<h5 style=\"padding-left: 40px\"><span style=\"color: #001f3d\"><a href=\"https:\/\/www.eventbrite.com.au\/e\/735979242727?aff=oddtdtcreator\" target=\"_blank\" rel=\"noopener noreferrer\"><strong><button style=\"background-color: #0a6dff;border: none;padding: 10px;text-align: center;text-decoration: none;font-size: 16px;cursor: pointer;margin: 4px 2px\"><span style=\"color: #ffffff\">Register your interest here<\/span> <span style=\"color: #ffffff\">\u276f<\/span><\/button><\/strong><\/a><\/span><\/h5>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Gender Equity Templates<\/strong><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/gender-equity-policy\" target=\"_blank\" rel=\"noopener noreferrer\">Gender Equity Policy Template<\/a><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/gender-equity-policy-implementation\" target=\"_blank\" rel=\"noopener noreferrer\">Gender Equity Policy Implementation and Communication Plan Template<\/a><\/li>\n<li><a href=\"https:\/\/www.tennis.com.au\/vic\/doc\/gender-equity-strategy\" target=\"_blank\" rel=\"noopener noreferrer\">Gender Equity Strategy Template<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/details>\n<h3><strong>Digital Systems &amp; Products<\/strong><\/h3>\n<p class=\"p1\"><span style=\"color: #000000\">Affiliated clubs\/centres and associations have access to the following systems which have been designed with the tennis administrator in mind.<\/span><\/p>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>ClubSpark<\/strong><strong><br \/>\n<\/strong><\/summary>\n<div>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">ClubSpark is an online system designed to simplify administration duties and help connect participants by providing a platform that creates more opportunities to find, access and participate in tennis \u2013 more easily and more often.<\/span><\/p>\n<h5 style=\"padding-left: 40px\"><span style=\"color: #001f3d\"><a href=\"https:\/\/support.tennis.com.au\/wp-content\/uploads\/2023\/11\/Rerbanded-CLUBSPARK-for-Clubs-Flyer.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><strong><button style=\"background-color: #0a6dff;border: none;padding: 10px;text-align: center;text-decoration: none;font-size: 16px;cursor: pointer;margin: 4px 2px\"><span style=\"color: #ffffff\">Click to download ClubSpark Summary<\/span> <span style=\"color: #ffffff\">\u276f<\/span><\/button><\/strong><\/a><\/span><\/h5>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Benefits<\/strong><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Membership administration<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Database management and communication<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Registrations and payments gateway for court hire, events and programs<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Build a mobile-friendly website to promote and share information about your venue<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0View reports highlighting court utilisation, membership numbers, and revenue<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Cost $<\/strong><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Free for affiliated clubs, centres &amp; associations^<\/span><\/p>\n<p style=\"padding-left: 30px\"><em>^Additional costs apply for some affiliation categories.<\/em><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>How to get access<\/strong><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Contact your Tennis Development Officer to get started.<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>What support is available?<\/strong><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Online resources and how-to guides available at\u00a0<a href=\"https:\/\/support.tennis.com.au\/\" target=\"_blank\" rel=\"noopener\">support.tennis.com.au, <\/a>including <a href=\"https:\/\/support.tennis.com.au\/articles\/clubspark-training-webinar-recording\/\" target=\"_blank\" rel=\"noopener\">pre-recorded training webinars<\/a> on each module<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Online ClubSpark software training sessions is conducted on a regular basis, <\/span><a href=\"https:\/\/support.tennis.com.au\/articles\/clubspark-software-training-schedule\/\" target=\"_blank\" rel=\"noopener\">click here<\/a><span style=\"color: #000000\"> to view current schedule and register<\/span><\/p>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>League Manager<\/strong><strong><br \/>\n<\/strong><\/summary>\n<div>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\"><a id=\"leaguemanager\"><\/a>League Manager is a league management system that allows clubs\/centres and associations manage competitions in real time.<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Benefits<\/strong><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Generate and view fixtures, ladders, statistics, and reporting<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;Calculate ladders automatically<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;Communicate with players<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Manager team availability and selection<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Cost $<\/strong><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Free for affiliated clubs, centres &amp; associations^<\/span><\/p>\n<p style=\"padding-left: 30px\"><em>^Additional costs apply for some affiliation categories.<\/em><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>How to get access<\/strong><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Contact <a href=\"mailto:tournamentsvic@tennis.com.au\">tournamentsvic@tennis.com.au<\/a> to get started.<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>What support is available?<\/strong><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Online resources and how-to guides available at\u00a0<a href=\"https:\/\/support.tennis.com.au\/\" target=\"_blank\" rel=\"noopener\">support.tennis.com.au<\/a><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Dedicated support from your Tennis Development Officer or our Tennis Operations team (<a href=\"mailto:tournamentsvic@tennis.com.au\">tournamentsvic@tennis.com.au<\/a>)\u00a0<\/span><\/p>\n<\/div>\n<\/details>\n<details>\n<summary class=\"btn\" style=\"margin: 10px\"><strong>Tournament Planner<\/strong><strong><br \/>\n<\/strong><\/summary>\n<div>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Tournament Planner is software designed to manage any type of tournament.<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Benefits<\/strong><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Easy scheduling, using player availability, court availability, other matches etc.<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Generating and viewing reports for\u00a0matches, players, draws and more<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Endorsed Tournaments and Events can published online<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>Cost $<\/strong><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Free for affiliated clubs, centres &amp; associations^<\/span><\/p>\n<p style=\"padding-left: 30px\"><em>^Additional costs apply for some affiliation categories.<\/em><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>How to get access<\/strong><\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #000000\">Contact <a href=\"mailto:tournamentsvic@tennis.com.au\">tournamentsvic@tennis.com.au<\/a> to get started.<\/span><\/p>\n<p style=\"padding-left: 30px\"><span style=\"color: #0a6dff\"><strong>What support is available?<\/strong><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Online resources and how-to guides available at\u00a0<a href=\"https:\/\/support.tennis.com.au\/\" target=\"_blank\" rel=\"noopener\">support.tennis.com.au<\/a><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714;\u00a0Dedicated support from your Tennis Development Officer or our Tennis Operations team (<a href=\"mailto:tournamentsvic@tennis.com.au\">tournamentsvic@tennis.com.au<\/a>)\u00a0<\/span><\/p>\n<\/div>\n<\/details>\n<p><span style=\"color: #000000\">For more information or to access our online support resources and guides, head to <\/span><a href=\"https:\/\/support.tennis.com.au\/\" target=\"_blank\" rel=\"noopener\">support.tennis.com.au<\/a><span style=\"color: #000000\">.\u00a0<\/span><\/p>\n<h3><strong><a id=\"strategicplanning\"><\/a>Strategic Planning<\/strong><\/h3>\n<p class=\"p1\"><span class=\"OYPEnA text-decoration-none text-strikethrough-none\" style=\"color: #000000\">Developing a plan is important for the long term sustainability of your club, centre or association.<\/span><\/p>\n<p><span style=\"color: #000000\">At Tennis Victoria, we understand that having a clear identity, vision and strategy enables clubs, centres and associations to create safe and inclusive thriving Victorian tennis communities, enabling more people to play more often.<\/span><\/p>\n<p><span style=\"color: #000000\">We provide customised a Strategic Planning Service, with ongoing support, tailored to yours, and tennis&#8217;, unique needs and circumstances. Our Strategic Planning Service will assist you in:<\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714; <span class=\"OYPEnA text-decoration-none text-strikethrough-none\">Defining your purpose &#8211; including your vision and mission statement<\/span><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714; <span class=\"OYPEnA text-decoration-none text-strikethrough-none\">Understanding the environment you operate in<\/span><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714; <span class=\"OYPEnA text-decoration-none text-strikethrough-none\">Identifying opportunities where we provide support to help you achieve these<\/span><\/span><\/p>\n<p style=\"padding-left: 60px\"><span style=\"color: #000000\">&#x2714; <span class=\"OYPEnA text-decoration-none text-strikethrough-none\">Developing and documenting clear, actionable goals<\/span><\/span><\/p>\n<p style=\"padding-left: 40px\"><span style=\"color: #001f3d\"><strong><button style=\"background-color: #0a6dff;border: none;padding: 10px;text-align: center;text-decoration: none;font-size: 16px;cursor: pointer;margin: 4px 2px\"><span style=\"color: #ffffff\"><a style=\"color: #ffffff\" href=\"https:\/\/www.tennis.com.au\/vic\/doc\/strategicplanning\" target=\"_blank\" rel=\"noopener\">Click to view more information<\/a>\u00a0<\/span><span style=\"color: #ffffff\">\u276f<\/span><\/button><\/strong><\/span><\/p>\n<p><span style=\"color: #000000\">For more information contact your local<\/span> <a href=\"https:\/\/www.tennis.com.au\/vic\/about\/staff\">Tennis Development Officer<\/a>.<\/p>\n<p><iframe loading=\"lazy\" title=\"Tennis Victoria - Strategic Planning Service\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/G43E6bs-qXI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Governance Know your committee members&#8217; obligations and how to deal with various issues that arise. Running an incorporated association In Victoria, a club or community group that operates as a not-for-profit can be registered as an incorporated association. Becoming an incorporated association means that the members have decided to give their organisation a formal legal [&hellip;]<\/p>\n","protected":false},"author":6228,"featured_media":0,"parent":22424,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"page-modules.php","meta":{"footnotes":""},"class_list":["post-35599","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.tennis.com.au\/vic\/wp-json\/wp\/v2\/pages\/35599","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.tennis.com.au\/vic\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.tennis.com.au\/vic\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.tennis.com.au\/vic\/wp-json\/wp\/v2\/users\/6228"}],"replies":[{"embeddable":true,"href":"https:\/\/www.tennis.com.au\/vic\/wp-json\/wp\/v2\/comments?post=35599"}],"version-history":[{"count":0,"href":"https:\/\/www.tennis.com.au\/vic\/wp-json\/wp\/v2\/pages\/35599\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.tennis.com.au\/vic\/wp-json\/wp\/v2\/pages\/22424"}],"wp:attachment":[{"href":"https:\/\/www.tennis.com.au\/vic\/wp-json\/wp\/v2\/media?parent=35599"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}