It is essential that your club has a Constitution. This provides a basic framework to assist in the daily running of your club, and offers members and club committees with some certainty about roles, responsibilities, rules, and decision-making authority.
- The Constitution is a set of rules or guidelines outlining how the association and its members should operate
- Consumer Affairs and Fair Trading provides a template constitution, known as the Model Rules
- Associations can either adopt or amend the Model Rules
- Amending an association’s constitution is done through the passing of a Special Resolution
- This is where the association advertises its intent to make changes to its constitution and then holds a Special General Meeting to vote on the changes. If three-quarters of the members present at the meeting vote in favour, the changes are passed
- The Public Officer is required to notify Consumer Affairs and Fair Trading of the amendments within one month by lodging a Notice of Special Resolution, and attaching a copy of the changes
- Members are expected to abide by the association’s constitution
- Consumer Affairs and Fair Trading does not have the authority to investigate a breach of an association’s constitution, or any dispute that may arise between members
- Any dispute or issues should be dealt with internally or by seeking independent legal advice.
For additional information on incorporation and constitutions, Tennis Tasmania encourages you to refer to the range of information guidelines available via the Tasmanian Government’s Sport and Recreation website.