Collection and sharing of personal information

The collection and sharing of personal information is central to Tennis registration. This new initiative will drive data collection across Australian Tennis Organisations (ATOs) at all levels and provides a critical opportunity to educate ATOs on their obligations when collecting and sharing personal information.

Australian Tennis Organisations (ATOs) include:

  • Tennis Australia
  • Member Associations, being the governing body of tennis in each state and territory
  • Affiliated Organisations, being those organisations that are affiliated to Tennis Australia from time to time in accordance with its constitution
  • Member Affiliated Organisations, being those organisations (other than regional associations and affiliated clubs) that are members of, or affiliated to, Member Associations
  • Regional Associations that are members of, or affiliated to, Member Associations
  • Affiliated clubs that are members of, or affiliated to, Member Associations.

Collecting data

Personal information may be collected by an ATO either directly or indirectly.

Direct collection via a Tennis Australia-provided online registration form is best practice, as it is easier to establish the person has provided consent and the data is more likely to be accurate.

It is expected that some personal information will still be collected indirectly, at least during the initial stages of the program, as clubs and coaches will still be encouraged to enter their members’ and participants’ details into the national tennis database.

Indirect data collection presents numerous challenges from a legal perspective, as it is much harder to establish consent. Processes are being put in place to address these challenges.

The new verification process for players will assist an ATO to:

  • request a player to confirm their information is correct, and
  • provide Australian Tennis an opportunity to communicate why they have received the email, including relevant privacy information.

ATOs will be encouraged to notify their players that their data will be shared with relevant Australian Tennis Organisations and be handled in accordance with the national tennis privacy policy. Please refer to the TA Privacy Policy for more information.

Coach members, ANZ Tennis Hot Shots deliverers, Cardio Tennis deliverers, Community Play deliverers and National School Partnership Program deliverers are also required to ensure their participants’ personal information is accurate and complete, and that consent has been obtained

The absolute preference is to encourage avenues of direct data collection that will further reduce the risks of indirect data collection

The reward program does not change use of data, storage data or affect any other change to the current environment in correctly collecting and storing participant data

We will continue to educate ATOs on their requirements when collecting tennis players’ data, and continue to promote the value of activating online registrations to collect data and consent.


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MELBOURNE, AUSTRALIA - JANUARY 16:  Casey Dellacqua of Australia and Ashleigh Barty of Australia talk tactics in their first round doubles match against Alexandra Panova of Russia and Karolina Pliskova of the Czech Republic  during day four of the 2014 Australian Open at Melbourne Park on January 16, 2014 in Melbourne, Australia.  (Photo by Scott Barbour/Getty Images)
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Youngsters enjoy a Cardio Tennis demonstration at the recent AO Blitz visit to Newcastle; Tennis Australia
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