The collection and sharing of personal information is central to Tennis registration. This new initiative will drive data collection across Australian Tennis Organisations (ATOs) at all levels and provides a critical opportunity to educate ATOs on their obligations when collecting and sharing personal information.
Australian Tennis Organisations (ATOs) include:
Personal information may be collected by an ATO either directly or indirectly.
Direct collection via a Tennis Australia-provided online registration form is best practice, as it is easier to establish the person has provided consent and the data is more likely to be accurate.
It is expected that some personal information will still be collected indirectly, at least during the initial stages of the program, as clubs and coaches will still be encouraged to enter their members’ and participants’ details into the national tennis database.
Indirect data collection presents numerous challenges from a legal perspective, as it is much harder to establish consent. Processes are being put in place to address these challenges.
The new verification process for players will assist an ATO to:
Coach members, ANZ Tennis Hot Shots deliverers, Cardio Tennis deliverers, Community Play deliverers and National School Partnership Program deliverers are also required to ensure their participants’ personal information is accurate and complete, and that consent has been obtained
The absolute preference is to encourage avenues of direct data collection that will further reduce the risks of indirect data collection
The reward program does not change use of data, storage data or affect any other change to the current environment in correctly collecting and storing participant data
We will continue to educate ATOs on their requirements when collecting tennis players’ data, and continue to promote the value of activating online registrations to collect data and consent.