Chairing a meeting

The person chairing the meetings has the following responsibilities:

  • ensures that the meeting starts and finishes on time
  • notes who wishes to speak, and indicates when a person may speak
  • is responsible for keeping the discussion to the subject
  • decides when discussion should be brought to an end
  • does not usually get involved in the discussion unless their opinion is sought
  • should frequently summarise the issue under discussion, to aid in decision making
  • refers items to a working group for a report at the next meeting if it is apparent that a decision cannot be made.

It is also suggested that a Code of Conduct for meetings is established and distributed before the meeting takes place.


Club Help Code of Conduct


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